How to Create Your Own Appointment Booking Link
(Google Calendar + Google Meet)

Purpose: (This is a one-time setup)
This booking link allows students to book a one-on-one mentoring session with you.

When a student books:

• Appointment is added to your Google Calendar.
• Student receives confirmation email.
• You receive confirmation email.
• Both of you can join using the same Meet link.

Step 1: Login to Google Calendar with your Gmail ID, it will open Google Calendar.

Step 2: From the left side Panel, click “+” of Booking Pages.

Step 3: Create New Schedule:

• Enter “Mentoring Session” in the field – bookable appointment schedule.
• Set Appointment Duration to 30 minutes from drop down.
• Under General Availability – You can set your availability with time.

Step 4: Do not change anything on – scheduling window & Adjusted availability. (Students can book Up to 30 days in advance & minimum notice 12 hours. This avoids last-minute bookings.

Step 5: Under Booked appointment settings: (checked the checkbox):

• set Buffer time: enter 30 minutes
• set Maximum bookings per day – 2

• This prevents your calendar from becoming overloaded & Click Next.

Step 6: Meeting location choose: Google meet video conferencing. Google will automatically generate a Meet link for every appointment. No manual Meet creation is required.

Step 7: In Booking form ask students to fill: First name, Last name, Email ID is already listed there. Click in “+ Add an item” & click drop down & select “custom item” & add following fields:

• “Reason for appointment” (required)
• “Course Name” (required)
• “Assignment Number” (required)
• “Questions they want to discuss” (required)

These details help you prepare before the meeting.

Step 8: Confirmation Email:

• Google automatically sends – Confirmation email, Calendar invitation, Google Meet link to both Mentor and Student.
• No additional setup is required.

Step 9: Save Appointment Schedule:

• Click Save. Google creates your personal booking page.

Step 10: Copy Booking Link & paste on above text field.

• Click share. Copy Link.
• Example : https://calendar.app.google/AbCdEfGh12345

Every mentor receives a different booking link.

If You Need to Take Leave:

• Open Google Calendar.
• Mark yourself unavailable for those dates.
• Students will not be able to book those slots.